Required for every driver

Applies to employees, independent contractors, and seasonal hires.

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Driver's application for employmentCompleted employment application that includes a 3-year employment history and addresses from the preceding 3 years.Retain 3 years after driver leaves
Motor vehicle record (MVR)Current MVR from every state where the driver has held a license in the past 3 years.Annual review required
Road test certificate or license waiverEither a completed road test certificate signed by the examiner, or a certificate of road test waiver if the driver held an equivalent license within the past 3 years.
Medical examiner's certificate or CDLIS MVRValid DOT medical card showing the driver is physically qualified. For CDL holders, the CDLIS motor vehicle record from the licensing state can serve this purpose once it carries medical certification status. Renewal timing depends on certification.Track expiration closely
Previous employment verificationInvestigation of the driver's employment record for the preceding 3 years, including written inquiries and documented responses from previous employers.
Annual review of driving recordAnnual inquiry and review of the driver's driving record, including certification that the review was completed.Set an annual reminder

CDL drivers only

Additional requirements on top of the core file.

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Copy of current CDLValid commercial driver's license with the appropriate endorsements for the vehicle type being operated.
Pre-employment drug testNegative pre-employment drug test result conducted by a DOT-approved testing facility.Required before first dispatch
Drug and alcohol Clearinghouse queryPre-employment query of the FMCSA Drug and Alcohol Clearinghouse showing no prohibitions.Annual queries also required

If applicable

Only required for drivers who meet specific conditions below.

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Entry-level driver training certificateRequired for any driver who obtained or upgraded a CDL on or after February 7, 2022. Shows completed theory and behind-the-wheel training from an FMCSA-registered provider.Only for CDLs issued after 2/7/22
Medical variance (SPE certificate or medical exemption)Required only if a driver has a qualifying condition that would otherwise disqualify them and FMCSA has granted a variance, either a Skill Performance Evaluation certificate for a limb-related condition or a medical exemption document for other qualifying conditions.Only if a variance was granted
NRCME verification noteA note confirming the medical examiner who issued the driver's certificate is listed on the National Registry of Certified Medical Examiners.Non-CDL drivers only

This checklist is provided for general reference and reflects FMCSA requirements under 49 CFR Part 391. Regulations change; always consult current FMCSA guidance and your attorney for requirements specific to your operation.

Every required DQ document, in one place

Required for every driver

CDL drivers only

If applicable

Your DQ files should run themselves.